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By-Laws
AMENDED BY-LAWS
OF
MONTANA WATER WELL DRILLERS
ASSOCIATION
ARTICLE I.
NAME AND LOCATION
Section 1.1 Name. The name of
this Corporation shall be MONTANA WATER WELL DRILLERS ASSOCIATION,
a non-profit corporation.
Section 1.2 Office. The principal
office shall be located at the mailing address of the Executive Secretary or any
other place of business as selected by the Board of Directors. The Corporation
shall be authorized to transact business from other offices located at such
places as the Board of Directors may from time to time determine.
ARTICLE II.
PURPOSE
Section 2.1. Purpose. The purpose of the
Corporation is to maintain and operate a trade association for the benefit of
its members engaged in the digging, drilling and preparation of wells and the
equipment thereof; to conduct scientific inquiry and research; to collect,
collate and disseminate to members of the association any scientific,
educational or general trade information regarding the subject of well drilling
and the sanitary aspects thereof; to collect and disseminate information of
benefit to the general public; to propose, have drawn and to introduce any
legislation seeking to regulate the drilling of wells and the sanitation aspects
therein involved; to promote economy and efficiency in the industry; to engage
in all other lawful activities of a general nature calculated to promote,
advance and further the general welfare and interests of members of the
association.
To purchase, acquire, own, hold, sell, assign,
transfer, lease, mortgage, pledge or convey real and personal property
consistent with purposes of this corporation.
To engage in any lawful business incidental to or of
a similar nature to the foregoing, providing same is consistent with the
purposes of this corporation.
ARTICLE III.
MEMBERSHIP
Section 3.1. Operation. MONTANA WATER
WELL DRILLERS ASSOCIATION will operate with members.
Section 3.2
Contractor:
Any licensed contractor, engaged in the business of water well
construction shall be eligible to become a voting member of this Association.
Section 3.3
Associate:
Any licensed Water Well Driller employed by a licensed contractor member, any
Monitoring Well Constructor, Geothermal Driller, Pump Installer; having an
interest in the purposes and objectives of this Association, shall be eligible
to become a voting member of the Association.
Section 3.4
Manufacturer and Supplier:
Any person, firm, or business entity engaged in manufacturing, marketing, or
servicing of equipment, materials and supplies used in the water well drilling
business; which does no contracting for the drilling of water wells and/or
installation and servicing of water pumps, and which:
a.
is currently an
established dealer maintaining a stock of pumps, pump parts and other water
handling equipment which are sold regularly to other dealers and/or
contractors: or
b.
is currently
engaged in the business of supplying equipment of rigs, or tools or rendering
specialized services to the water well industry from an established place of
business.
Shall be eligible to become voting members of the Association.
Section 3.5
Affiliate:
Any person engaged in hydrology, geology, engineering, teaching, consulting, or
research, pertinent to the water well drilling business; any person legitimately
employed by a contractor member; any such other person having an interest in the
ground water industry and in the purposes and objectives of this Association
shall be eligible to become a non-voting member of the Association.
Section 3.6. Application. Members
shall be admitted only upon written application approved by a majority vote of
the Board of Directors and shall be subject to the rules and ByLaws of the
Association.
Section 3.7. Voting. Each contractor
member of record shall be entitled to one (1) vote at all corporation meetings.
Each associate member of record shall be entitled to one (1) vote at all
corporation meetings. Each Manufacturer and Supplier member of record shall
appoint annually, one member from their firm or business entity to represent
their (1) vote of the Association at all corporations meetings. Each Affiliate
member of record shall not be entitled to vote at corporation meetings.
Section 3.8. Membership Fees. Dues for
membership in the Corporation shall be set by the Board of Directors per fiscal
year. Payment of dues is required to qualify a member for voting privileges at
the annual meeting following the conclusion of the fiscal year.
Section 3.9
Duration of Membership.
Membership in this Association may terminate by death, voluntary
withdrawal as herein provided, nonpayment of dues, or otherwise in pursuance of
these By-Laws. The right of a member to vote and all other rights, privileges,
and property shall cease on the terminations of membership.
ARTICLE IV.
MEETINGS OF THE MEMBERS
Section 4.1 The annual meeting of the members
of this Corporation shall be held each year in the month of February at a place
to be determined by the Board of Directors, for the purpose of electing
replacement Board of Directors, whose terms are expiring, for the ensuing year,
and for the transaction of such other business as may come before the meeting.
Section 4.2. The call for the annual meeting
of the members shall be mailed to each member appearing on the books of the
Corporation at least fifteen (15) days prior to the annual meeting by ordinary
first class mail to his or her last known address, or the address appearing on
the books of the Corporation. Personal notice of the annual meeting may be
given to members, likewise, at least fifteen (15) days prior to said meeting.
Section 4.3. Special meetings of the members
other than those provided for herein or regulated by statute may be called by
the Board of Directors or shall be called by the President at the request of
one-half (1/2) or more of the members of the Corporation, and written notice
thereof shall be delivered at least seven (7) days prior to said meeting.
Personal notice given to the members of the Corporation shall be considered to
be the equivalent to the written notice.
Section 4.4. The notices of annual and
special meetings of the members hereinbefore required to be given by these
By-Laws may be waived by the persons entitled thereto either before or after the
time therefore.
Section 4.5. At all meetings of the members,
the President, or in his absence, the Vice-President, and should both be absent,
any person elected by the members of the meeting present, shall preside.
Section 4.6. At all meetings of the
Corporation, thirty per cent (30%) of the members shall constitute a quorum for
the transaction of corporation business. Members may be represented at said
meetings by proxy. The written proxy shall be delivered to the Secretary in
advance of the meeting and shall be in such form as will reasonably assure the
Corporation that the proxy is acting by the authority of his principle.
ARTICLE V.
BOARD OF DIRECTORS
Section 5.1. Number. The number of
Directors shall be nine, six from the Contractor membership, two from the
Manufacturer and Supplier membership, and one from the Associate membership; in
the event the Associate seat is not filled, it will be filled by a Contractor
Member. Affiliate members are not eligible to become a member of the Board of
Directors. The Directors shall be elected at the annual meeting of the general
membership by plurality vote of the members represented in person or by proxy.
The Directors will be elected on alternating years, four Directors one year and
five Directors the next. The first election after the adoption of these
By-Laws, the Associate Director shall serve a two year term, one elected
Manufacturer and Supplier Director will serve a one (1) year term, and one
elected Manufacturer and Supplier Director will serve a two (2) year term.
Thereafter, as terms expire all Directors shall be elected to two year terms.
Section 5.2 Corporate Powers. The
corporate powers of this Corporation shall be vested in, and the general
management and control of the business and affairs of the Corporation shall be
exercised by, the Board of Directors in a manner that is not inconsistent with
the laws of the State of Montana, with the Certificate of Incorporation of this
Corporation, and these By-Laws.
A majority of the Board of Directors shall be
sufficient to take any action requiring a vote and shall constitute a quorum for
the transaction of business at any meeting of the Board of Directors.
Section 5.3 Vacancies on the Board.
Vacancies in the Board of Directors by reason of death, disability, resignation
or other causes shall be filled by the remaining Directors and appointed from
among the members to fill the unexpired term.
ARTICLE VI.
MEETINGS OF THE BOARD OF
DIRECTORS
Section 6.1. Annual Meeting. The annual
meeting of the Board of Directors shall be held immediately following the annual
meeting of the members at the principal office of the Corporation or at such
other place as the Board of Directors may from time to time designate, and for
the purpose of electing officers for the ensuing year, and for the transaction
of such other business as may come before the meeting. Notice of such meetings
shall not be required.
Section 6.2. Special Meetings. Special
meetings of the Board of Directors may be called by or the President, or a
majority of the Board of Directors, and shall be held at the principal office of
the Corporation or at such other place as the Board of Directors may determine
with notice as required below.
Section 6.3. Notice. Notice of any
special meeting of the Board of Directors shall be given at least seven (7) days
prior to the date of the special meeting. Notice shall be given in writing and
delivered personally or sent by mail to each Director at his address as shown by
the records of the Corporation. If personal notice is given to said directors
of said meeting, it shall be equivalent to mailing the same. Any Director may
waive notice of any meeting whether before or after the time therefore.
Section 6.4. Meeting. At all meetings of the
Board of Directors, the President of the Corporation shall preside and shall act
as Chairman of the Meeting, and if he be absent from the meeting, the
Vice-President shall preside.
Section 6.5. Quorum and Voting. A
majority of the Board of Directors shall constitute a quorum for the transaction
of business at any meeting of the Board of Directors. The presiding officer
shall refrain from voting. However, in the event of a tie vote, said presiding
officer shall be authorized to vote on the matter and his vote shall break the
tie. Actions of the Board shall be taken by a majority of the Board Members
present at any annual or special meeting.
ARTICLE VII.
OFFICERS
Section 7.1.
Number. The
officers of this Corporation shall be a President, Vice-President,
Secretary/Treasurer, and such other officers as the Board of Directors may, from
time to time, designate or appoint.
Section 7.2 Officer Eligibility.
The officers of the Association shall be exclusively from the Contractor
membership. The Manufacturer and Supplier and the Associate Board Members shall
not be eligible to be an officer of the Association.
Section 7.3. Election and Term of Office.
The officers of the Corporation shall be elected annually by the Board of
Directors at the annual meeting of the Board. Each officer shall hold office
until his or her successor shall have been duly elected or until the officer's
death, resignation, or removal in the manner hereinafter provided.
Section 7.4. Removal. Any officer elected
or appointed by the Board of Directors may be removed by the Board of Directors
whenever, in its judgment, the best interests of the Corporation would thereby
be served.
Section 7.5. Vacancies. A vacancy in any
office because of death, resignation, removal, disqualification or otherwise,
may be filled by the Board of Directors for the unexpired portion of the term.
Section 7.6.
President.
The President shall be a elected at the annual meeting of the Board from among
the members of the Board of Directors. The President shall be the principal
executive officer of the Corporation, subject to the control of the Board of
Directors, and shall, in general, supervise and control all of the business and
affairs of the Corporation. He shall, when present, preside at all meetings of
the Board of Directors. He may sign, with the Secretary or any other proper
officer of the Corporation authorized by the Board of Directors, certificates
for membership of the Corporation, checks, drafts or other orders for the
payment of money, or any other legal documents which the Board of Directors has
authorized to be executed, except in cases where execution thereof shall be
expressly delegated by the Board of Directors or by these By-Laws to some other
officer or agent.
Section 7.7.
Vice-President.
The Vice-President shall, in the absence of the President, perform the duties of
that office, and such other duties as may be assigned to him by the Board of
Directors.
Section 7.8.
Secretary/Treasurer.
The Secretary/Treasurer has the following duties with the assistance of the
Executive Secretary:
The Secretary/Treasurer shall keep the minutes of the Board of
Directors' meetings in one or more books provided for that purpose; see that all
notices are duly given in accordance with the provisions of these By-Laws; be
custodian of the corporate records; keep a register of the post office address
of each member of the Board of Directors; to sign, with the President,
certificates for membership of the Corporation, any deeds, mortgages, bonds,
contracts or other instruments which the Board of Directors has authorized to be
executed, except in cases where the signing and execution thereof shall be
expressly delegated by the Board of Directors to some other officer or agent;
and such other duties as from time to time may be assigned to him or her by the
President or by the Board of Directors.
The Secretary/Treasurer shall be responsible the funds and
securities of the Corporation, for all deposits and monies due and payable to
the Corporation, the deposit of said monies in such banks or depositories as
shall be selected by the Board of Directors. The Secretary/Treasurer shall
prepare and issue all financial reports to the members and the Board as directed
by the Board of Directors.
Section 7.9.
Executive Secretary.
The Board of Directors shall have the authority, by a majority vote, to appoint
an Executive Secretary who shall not be a voting member. It shall be the duty
of the Board of Directors to maintain oversight and review the discharge of the
responsibilities of the Executive Secretary in assisting the Secretary/Treasurer
in his/her duties as set forth in the following Section 7.7 above. Compensation
for the office of Executive Secretary shall be set by the Board of Directors
from time to time.
The Executive Secretary shall comply with the
provisions of Article IX, Section 9.2 and 9.3 by assisting the
Secretary/Treasurer in preparing deposits and checks subject to the
authorization requirements of those sections, and shall report to the Board of
Directors on a monthly basis the financial status of the Corporation and with
such frequency as may be required by the Board concerning all financial
transactions of the Corporation.
Section 7.10. Other Officers. The remaining
officers, if any, shall have such powers and perform such duties as may from
time to time be specified by the Board of Directors.
Section 7.11. Vacancies. Vacancies in the
office of President and/or Vice-President by reason of death, disability,
resignation or other causes, shall be filled by the Directors appointing from
among the Directors a successor or successors to hold office for the unexpired
term thereof.
ARTICLE VIII.
COMMITTEES
The Board of Directors may designate one or more
committees or authorize any one or more individuals for the purpose of
accomplishing any goal or objective of the Corporation. Such individual or
committee may be appointed from the membership and any Director of the
Corporation may be appointed to head any committee designated.
ARTICLE IX.
LEGAL AND FINANCIAL MATTERS
Section 9.1. Contracts. The Board of
Directors may authorize any officer or officers, any agent or agents of the
Corporation to enter into any contracts or execute and deliver any instrument in
the name of and on behalf of the Corporation.
Section 9.2. Negotiable Instruments. The
Executive Secretary shall be authorized to issue checks, drafts, or orders for
payment of valid obligations of the Corporation, subject to advance written
authorization of the President or Vice President.
Such authorization may be conveyed by letter, facsimile, or email
and a copy shall be retained in the records of the Corporation.
Section 9.3. Security of Funds. All funds
of the Corporation shall be deposited from time to time to the credit of the
Corporation in such bank(s), trust company(ies), or other depositories as the
Board of Directors may select.
Section 9.4. Contributions, Gifts and
Bequests. The Board of Directors may accept on behalf of the Corporation
any contribution, gift, bequest, or devise for any purpose of the Corporation.
Section 9.5. Compensation of Directors and
Officers. A Director and/or officer shall not be paid for any time, effort,
counsel, advice or labor given to or on behalf of the Corporation. In the event
that a Director and/or officer should in the course of working on behalf of the
Corporation incur a necessary operational or administrative expense, that
individual may request reimbursement. If such expense is deemed by the Board of
Directors to be a necessary operational or administrative expense, then that
expense shall be reimbursed to the individual.
ARTICLE X.
BOOKS AND RECORDS
The Corporation shall keep a complete and correct set
of books and records of the Corporation and shall keep minutes of the meetings
of the Board of Directors. Such records shall be kept at the Corporation's
principal place of business.
ARTICLE XI.
FISCAL YEAR
The accounting year of the Corporation shall be a
calendar year from January 1st to December 31st.
ARTICLE XII.
AMENDMENTS
The Members, at any regular or special meeting, are
authorized and shall have the power and authority to make and adopt, and to
amend, supplement, and repeal, the By-Laws of this Corporation by affirmative
vote at any annual or special meeting of the Members by two-thirds of the votes
cast. Any proposed amendment to the By-Laws of this Corporation shall be
communicated to all Members via the U.S. Mail, no later than ten (10) days prior
to the action on that amendment.
ARTICLE XIII.
DISSOLUTION
In the event of dissolution of the Corporation, after
paying and making provisions for the payment of all liabilities of the
Corporation, assets shall be distributed for one or more of the exempt purposes
within the meaning of Section 501(c)(6) of the Internal Revenue Code, or the
corresponding section of any future United States Internal Revenue Code, or
shall be distributed to the Federal Government, or to a State or local
government for a public purpose. Any such assets not so disposed of shall be
disposed of by a Court of competent jurisdiction of the County in which the
principal office of the Corporation is then located, exclusively for such
purposes or to such organization or organizations, as said Court shall determine
which are organized and operated exclusively for such purposes.
CERTIFICATE AS TO AMENDED
BY-LAWS OF CORPORATION
I, being the undersigned, Secretary/Treasurer of the
MONTANA WATER WELL DRILLERS ASSOCIATION, present at the meeting held on
the _3rd_ day of February, 2011, do hereby certify that the foregoing
Amended By-Laws of this Corporation were ratified and adopted for the guidance
of the Corporation in the regulation of its business by the members of the
MONTANA WATER WELL DRILLERS ASSOCIATION this date.
DATED at this _3rd__ day of February, 2011.
SECRETARY
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